Admin Officer – Arabic Speaker (225-818)

The Admin Officer – Arabic Speaker is a critical role within our organization, responsible for managing various administrative tasks while facilitating communication within our team and with external stakeholders. The ideal candidate will possess excellent communication skills in both Arabic and English and have a keen attention to detail to ensure the smooth operation of office activities. This role is pivotal in maintaining an organized and efficient work environment, and requires a high level of professionalism and discretion. The Admin Officer will handle a range of duties from coordinating meetings, managing schedules, to engaging with clients and ensuring record accuracy. Candidates who thrive in fast-paced environments and have strong problem-solving skills will find this role rewarding.

Responsibilities

• Coordinate and manage executive schedules, ensuring appointments are timely and efficient.
• Prepare essential correspondence and documentation in both Arabic and English.
• Manage communication with clients and stakeholders fluently in Arabic and English.
• Organize and maintain office files, records, and databases for easy retrieval.
• Assist in the preparation and coordination of meetings and conference calls.
• Ensure the office environment is well-organized and presentable at all times.
• Handle incoming phone calls and correspondence efficiently and professionally.
• Support project teams with administrative tasks to ensure project success.
• Maintain accurate records of expenses and process invoices as needed.
• Collaborate with other departments to streamline office operations and procedures.
• Assist in onboarding new staff and provide orientation and administrative support.
• Monitor inventory of office supplies and make orders where necessary.

Requirements

• Bachelor’s degree in Business Administration or a related field required.
• Fluency in Arabic and English, with strong verbal and written skills.
• Prior experience in an administrative or clerical role preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to multi-task effectively.
• Excellent interpersonal skills to interact with diverse groups of people.
• High degree of professionalism and strong ethical standards.