Executive Assistant (225-917)

An Executive Assistant plays a pivotal role in an organization by supporting the highest-level executives. This position involves performing a variety of administrative tasks, managing executive schedules, and acting as a communication bridge between the executives and other stakeholders. The ideal candidate is detail-oriented, proactive, and possesses strong interpersonal skills to manage different personalities effectively. As an Executive Assistant, you will ensure the smooth operation of daily executive functions, manage sensitive company information, and provide personalized support in planning and executing high-level initiatives. You will be instrumental in the organization by promoting efficiency and aiding executives to focus on strategic activities that drive the business. With excellent problem-solving skills, you ensure that challenges are met with innovative solutions, contributing directly to the organization’s success.

Responsibilities

• Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for stakeholders seeking access to executives.
• Prepare and edit correspondence, presentations, and reports for executives.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Organize and handle complex travel itineraries and expense reports efficiently.
• Assist in the preparation of briefings, agendas, and presentations for key meetings.
• Support executives with strategic tasks and help manage special projects as required.
• Greet and interact with external visitors with professionalism and hospitality.
• Keep executives informed on key issues and developments through effective communication.
• Participate in meetings on behalf of executives, taking notes and managing follow-up tasks.
• Manage and organize executives' office space and resources to maximize efficiency.
• Conduct research and gather relevant information to support decision-making processes.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• A minimum of 5 years of experience as an Executive Assistant or similar role.
• Exceptional organizational skills and attention to detail are essential.
• Excellent written and verbal communication abilities are required.
• High level of discretion and confidentiality in handling sensitive information.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and proactively manage multiple priorities.
• Experience in managing senior executives’ calendars and complex scheduling.
• Strong problem-solving skills and the ability to handle high-pressure situations.