Administrative Coordinator (225-912)

An Administrative Coordinator plays a crucial role in ensuring the smooth and efficient operation of an organization's administrative activities. This position is integral to maintaining the flow of information and effective communication channels across various departments. The Administrative Coordinator acts as a pivotal point of contact for both internal and external contacts, coordinating office activities, managing schedules, and handling correspondence. Moreover, they are responsible for organizing meetings and travel arrangements, maintaining databases, and assisting in budgeting and financial processes. This role demands strong organizational skills, attention to detail, and the ability to multitask efficiently. Administrative Coordinators contribute significantly to the positive work environment by leveraging their interpersonal skills to assist in resolving administrative issues promptly.

Responsibilities

• Coordinate and oversee daily administrative operations and office activities efficiently.
• Manage and prioritize multiple tasks while supporting various departmental needs.
• Organize meetings, prepare agendas, and distribute meeting minutes promptly.
• Schedule and coordinate travel arrangements, ensuring compliance with company policies.
• Maintain accurate and updated records and filing systems for quick retrieval.
• Handle incoming and outgoing communication, including phone calls, emails, and mails.
• Assist in budgeting and financial reporting, ensuring accurateness and compliance.
• Facilitate effective communication between departments to foster collaboration.
• Prepare and edit documents, reports, and presentations for management review.
• Procure office supplies and ensure the maintenance of office equipment regularly.
• Support human resource activities such as onboarding and orientation processes.
• Continuously identify and implement process improvements to enhance efficiency.

Requirements

• Proven experience in an administrative support or coordination role is essential.
• Strong organizational and time management skills with attention to detail.
• Effective communication skills, both written and oral, are mandatory.
• Proficiency in Microsoft Office Suite and familiarity with office technology tools.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and as part of a team effectively.
• Bachelor’s degree in Business Administration or related field is preferred.