Admin Assistant (225-707)

The Admin Assistant plays a crucial role in ensuring the smooth operation of an organization’s administrative functions. This role involves performing a variety of tasks that include managing communications, scheduling appointments, supporting team members, and maintaining organized records. As the first point of contact for many visitors and callers, the Admin Assistant must exhibit excellent communication skills, a friendly demeanor, and a professional attitude. The ideal candidate will possess strong organizational skills and be able to prioritize and handle multiple tasks simultaneously. Working with different departments, the Admin Assistant ensures cohesion and helps facilitate efficient workflow throughout the organization while maintaining a high level of confidentiality and discretion.

Responsibilities

• Manage and direct all incoming correspondence, including emails and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Assist in the preparation of regularly scheduled reports and meeting agendas.
• Maintain office supplies inventory by checking stock and ordering new supplies when necessary.
• Provide administrative support to ensure efficient operation of the office.
• Develop and maintain a filing system that ensures easy retrieval of documents.
• Handle sensitive information with the utmost confidentiality and integrity.
• Update and maintain office policies and procedures in line with company standards.
• Coordinate office events and workshops, ensuring all logistical details are covered.
• Assist team members with document preparation and presentation design as needed.
• Act as the liaison between administrative personnel and department heads.
• Perform other duties as assigned by the office manager or executive team.

Requirements

• Proven experience as an administrative assistant or office assistant required.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to multi-task efficiently.
• Excellent verbal and written communication skills are essential.
• High level of confidentiality and ability to manage sensitive information.
• Bachelor’s degree in Business Administration or a related field preferred.
• Detail-oriented, with strong problem-solving abilities and analytical skills.