Typist (225-917)

A typist plays a crucial role in the administrative backbone of any organization by ensuring that documents, reports, and other written materials are prepared accurately and efficiently. With the ability to specialize in a variety of fields, such as legal, medical, or general administrative work, a typist is entrusted with transforming raw data into a polished final product. Precision and attention to detail are paramount, as their work often informs decision-making processes or becomes part of the permanent record. Typists employ a range of skills including fast and error-free typing, adherence to formatting guidelines, and confidentiality when handling sensitive information. The typist’s efficiency and proficiency with keyboarding and computer applications are essential in helping their employing company maintain seamless documentation processes.

Responsibilities

• Type and format documents, reports, and correspondence accurately and efficiently.
• Proofread typed documents for grammatical errors and correct formatting.
• Maintain records and files systematically for efficient retrieval and archival.
• Transcribe voice recordings into written form with high accuracy levels.
• Utilize word processing software and equipment proficiently to meet organization standards.
• Coordinate with other departments to meet deadlines for document submissions.
• Ensure confidentiality and security of all sensitive and classified information.
• Follow detailed instructions for formatting specific to organizational requirements.
• Assist in preparing presentation materials by typing and formatting text and graphics.
• Support administrative tasks when required, such as data entry and scheduling.
• Update and maintain templates for standardized documents used across departments.
• Maintain a productive work environment by securing office supplies and equipment.

Requirements

• High school diploma or equivalent qualification is typically required.
• Proven experience as a typist or in a similar administrative role.
• Excellent knowledge of word processing tools and spreadsheets.
• Strong typing skills with a minimum speed of 50 words per minute.
• Exceptional attention to detail with a focus on accuracy and efficiency.
• Ability to work independently and manage time effectively to meet deadlines.
• Strong communication skills and ability to follow detailed instructions meticulously.