Receptionist (225-812)

We are seeking a personable and professional Receptionist to join our dynamic team. The ideal candidate will be the first point of contact for our company, offering both information and a warm welcome to our visitors and clients. As a Receptionist, you will maintain a professional image and deliver outstanding customer service while managing a broad range of administrative tasks. This role requires exceptional communication and organizational skills, proficiency in handling multiple tasks, and the ability to handle sensitive information with discretion and confidentiality. Your role will be integral in ensuring smooth operational processes and providing supportive administrative tasks that will contribute to the overall efficiency of the company. This position offers an excellent opportunity to grow professionally in a supportive and engaging work environment.

Responsibilities

• Greet and welcome visitors and clients with a friendly demeanor.
• Answer and redirect incoming phone calls promptly and politely.
• Maintain the reception area in a tidy and presentable condition.
• Coordinate with various departments to ensure smooth daily operations.
• Manage client appointments and schedule meetings effectively.
• Assist with administrative tasks such as data entry and filing.
• Handle incoming and outgoing correspondence efficiently and confidentially.
• Provide basic and accurate information to inquiries over the phone or email.
• Ensure compliance with the company's security policies and procedures.
• Support the administrative team with daily tasks and ad-hoc projects.
• Maintain office supply inventory and place orders as needed.
• Coordinate with building management for maintenance and security updates.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven work experience as a Receptionist or relevant role.
• Proficiency in Microsoft Office Suite and basic computer skills.
• Strong verbal and written communication skills required.
• Excellent organizational skills with an attention to detail.
• Ability to manage multiple tasks and work under pressure.
• Professional attitude and appearance with strong customer service skills.
• Familiarity with office equipment such as printers and fax machines.
• Ability to be resourceful and proactive in unexpected situations.