Events Planner (225-925)

As an Events Planner, you will be at the heart of creating memorable experiences that live on in the minds of attendees long after the event has ended. This role requires a dynamic individual adept at organizing and executing a wide array of events, from corporate meetings and conferences to weddings and private functions. You will coordinate all event details, liaising with clients, vendors, and attendees to ensure a seamless execution that meets the specific needs and desires of each client. Your creativity will be essential, as you develop innovative event concepts and thematics. Additionally, your organizational skills will be crucial in managing budgets, timelines, and a myriad of logistical details.

Responsibilities

• Coordinate all aspects of event planning from start to finish, ensuring smooth execution.
• Liaise with clients to interpret their event visions and translate them into actionable plans.
• Negotiate contracts with vendors, suppliers, and venues to secure favorable terms and services.
• Develop and manage budgets, ensuring event costs remain within specified allocations.
• Create detailed event timelines and adhere strictly to deadlines for seamless operations.
• Source and manage suppliers, catering services, decorators, and other necessary event contributors.
• Conduct site inspections to ensure venue suitability and feasibility for planned activities.
• Handle any crises or issues that arise during the event to maintain a positive experience.
• Organize and lead event debriefs with clients and internal teams post-event for feedback and continuous improvement.
• Oversee promotional activities ensuring that event notices reach the desired audience effectively.
• Ensure compliance with insurance, legal, health and safety obligations throughout the event process.
• Evaluate event success through data collection and analysis to enhance future practices.

Requirements

• Bachelor’s degree in event management, hospitality, communications, or related field.
• Proven experience as an events planner with a portfolio showcasing past work.
• Excellent negotiation skills to manage contracts with clients and vendors.
• Strong organizational skills to manage multiple projects and timelines concurrently.
• Outstanding communication skills, both written and verbal, for client and team interactions.
• Ability to work under pressure and handle challenging situations calmly and efficiently.
• Proficiency in event management software and tools to support planning processes.