Executive- Vendor Accounting- Freight

Job Description

Key Role & Responsibilities

• Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
• Prepare service entry in SAP after receiving tax invoice
• Verify service entry voucher and authorized signatory approval
• Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarificaitions
• Ensure invoices are parked and posted in SAP within defined timeline.
• Handling of vendor portal for processing of invoice
• Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
• Support payment processing activities, including verifying payment details and preparing payment batches
• Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
• Coordinate with GL accounting team for provision entries to be posted in the ERP
• Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliances.
• Coordinate with scanning officials for archiving of documents at plant
• Provide administrative support to the vendor accounting team, including data entry, and document management
• Collaborate with team members to achieve departmental goals and objectives.
  
  

• -1 to 5 years of previous experience in accounting or finance field
• Familiarity with basic accounting principles and processes is advantageous
  
  

• Bachelors degree in Accounting, Finance, or a related field
  
  

• Professional certifications in the field of accounts, finance or P2P are preferable
  
  

• Strong attention to detail and accuracy in performing tasks
• Excellent organizational and time management skills, with the ability to prioritize workload effectively
• Ability to work collaboratively in a team environment and communicate effectively with colleagues
  

• Proficiency in using Microsoft Office applications, particularly Excel and Word
• Basic understanding of accounting software and ERP systems is advantageous
  

• Ability to learn and adapt to new systems and processes quickly
• Basic knowledge of financial documents and terminology
• Familiarity with ERP systems (SAP) and vendor portal