Executive Assistant (225-905)

The Executive Assistant plays a vital role in leveraging the time and activities of senior executives by providing high-level administrative support. As the backbone of the executive team, the Executive Assistant ensures smooth operations by managing schedules, facilitating communication, and organizing various tasks and projects. This role requires a blend of strategic thinking, organization, and problem-solving to manage a variety of responsibilities effectively. The ideal candidate will be proactive, efficient, and capable of handling the dynamic and fast-paced nature of executive environments. They should be able to anticipate the needs of executives and act independently to address challenges and opportunities. This position demands a high level of discretion, professionalism, and reliability, as the Executive Assistant often handles sensitive information and interactions with key stakeholders.

Responsibilities

• Manage and organize executive schedules, including meetings, travel, and other appointments.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and collect data to prepare documents for review by executives.
• Coordinate and facilitate meetings, including agenda preparation and minute-taking.
• Assist with the planning and execution of company events and executive sessions.
• Oversee office operations and administrative processes to ensure efficiency.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in the development and management of executive projects and initiatives.
• Track and report on various project statuses and deliverables using project management tools.
• Screen and direct incoming communications, including emails and phone calls, appropriately.
• Develop and maintain effective relationships with internal teams and external contacts.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and multitasking skills to manage various tasks simultaneously.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in using office software such as MS Office Suite and project management tools.
• Demonstrated ability to work independently and prioritize tasks effectively.
• High level of discretion and professionalism when handling sensitive information.