Personal Assistant (225-830)

As a Personal Assistant, you will play a pivotal role in supporting executives or individuals by managing their day-to-day activities to ensure they run smoothly and efficiently. You will be the main point of contact for all communications and scheduling, requiring excellent organizational skills and attention to detail. Your role will involve managing priorities and time effectively while maintaining a high level of confidentiality and discretion. Providing administrative support, arranging meetings, coordinating schedules, and booking travel will form part of your daily responsibilities. Your ability to anticipate needs, provide insightful solutions, and deliver exceptional service will be crucial to the success of the executives and individuals you support.

Responsibilities

• Manage calendar schedules, including appointments, meetings, and conferences efficiently.
• Communicate professionally with clients, partners, and executive team members.
• Organize and coordinate domestic and international travel plans and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing calls and manage electronic communications promptly.
• Perform research and provide reports to assist with decision-making processes.
• Assist with event planning and execution, including logistics and vendor management.
• Maintain confidentiality and handle sensitive information with complete discretion.
• Oversee budget tracking, expense reporting, and financial reconciliation as required.
• Conduct errands and other personal tasks to support executive needs efficiently.
• Interface with other departments to ensure all needs of the executive are met.
• Develop and maintain a document and file management system for easy retrieval.

Requirements

• Proven experience as a Personal Assistant or in a significant support role.
• Excellent verbal and written communication skills for clear interaction.
• Strong organizational and time management skills to handle multiple tasks.
• Ability to work independently, set priorities, and meet deadlines effectively.
• Demonstrated ability to manage a complex calendar and scheduling demands.
• Proficient in Microsoft Office Suite and other relevant software applications.
• High level of discretion and confidentiality with sensitive information.
• Capability to adapt to a fast-paced and ever-changing work environment efficiently.
• Strong problem-solving skills and the ability to think critically on your feet.