Executive Assistant (225-716)

As an Executive Assistant, you will be a vital part of our team, responsible for ensuring the smooth operation of our executive office. Your role will involve supporting executives by managing their calendars, coordinating meetings, and preparing necessary materials to enable them to focus on critical business decisions. You will be required to handle confidential documents, manage communication flow, and ensure that the executive's work environment is conducive to productivity and creativity. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and a proactive approach to administrative challenges. If you are someone who thrives in a fast-paced environment and excels in providing exemplary support to top-level executives, we would love to hear from you.

Responsibilities

• Manage and organize the executive's calendar, including scheduling and rescheduling appointments.
• Coordinate and plan meetings, ensuring all participants are prepared and informed.
• Prepare and review documents, reports, and presentations for executive meetings.
• Serve as the primary point of contact between executives and internal/external clients.
• Handle incoming and outgoing communications on behalf of the executive.
• Arrange travel logistics and accommodations for the executive as needed.
• Maintain confidential executive files and ensure they are easily accessible.
• Assist in the preparation and follow-through of executive projects and initiatives.
• Prioritize and manage multiple tasks while adhering to deadlines in high-pressure situations.
• Monitor and respond to executive emails and communications with promptness and professionalism.
• Manage expense reports and financial documents with accuracy and integrity.
• Provide general administrative support to other members of the executive team when required.

Requirements

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite and other relevant software tools.
• Exceptional organizational and time management skills are essential.
• Excellent verbal and written communication abilities for effective correspondence.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in managing and scheduling complex travel arrangements.