Office Assistant (225-904)

An Office Assistant is an essential part of any business, performing a range of administrative and clerical tasks to support the smooth operation of the office environment. This role involves managing correspondence, organizing files, scheduling meetings, and providing general assistance to other employees and visitors. A successful Office Assistant is organized, detail-oriented, and capable of multitasking to handle various daily responsibilities efficiently. In addition, they serve as a point of contact within the office, fostering a professional and welcoming environment. Their contributions ensure the office runs smoothly and allows the other team members to focus on their core responsibilities without interruption.

Responsibilities

• Assist in the day-to-day operations of the office to ensure efficiency.
• Maintain organized and accessible filing systems for digital and paper documents.
• Schedule and coordinate appointments, meetings, and travel arrangements as needed.
• Answer and direct phone calls to the appropriate personnel or department.
• Greet and assist visitors with a professional and friendly demeanor.
• Prepare, edit, and distribute correspondence, memos, and other communications.
• Manage and replenish office supplies to ensure smooth daily operations.
• Support other team members by completing assigned clerical work when needed.
• Operate and maintain office equipment, such as printers and copiers.
• Assist in data entry and updating records to keep information current.
• Coordinate with external vendors for office-related services and maintenance.
• Help prepare reports, presentations, and documentation for meetings and reviews.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• Proven experience as an office assistant or in a relevant administrative role.
• Strong organizational skills and ability to multitask effectively under pressure.
• Excellent communication skills, both written and verbal, are essential.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Attention to detail and a commitment to maintaining accuracy in all tasks.
• Ability to handle sensitive information with confidentiality and professionalism.