Administrative Assistant (225-617)

An Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of an office. This position involves a variety of administrative and clerical tasks, supporting managers, employees, and visitors by providing them with helpful information, managing office tasks, and making appointments and arrangements. The ideal candidate for this role should be organized, detail-oriented, and capable of managing multiple tasks efficiently. They need to possess excellent communication skills and a proactive approach to problem-solving. By managing office supplies, preparing presentations, and conducting research on various projects, Administrative Assistants are essential to organizational productivity and success. Their ability to maintain a professional and positive demeanor enhances the office atmosphere, supporting overall business operations.

Responsibilities

• Manage office communications by handling incoming calls, emails, and correspondence.
• Schedule and coordinate appointments, meetings, and conferences efficiently.
• Maintain and manage office supplies and equipment to ensure optimal functionality.
• Assist in the preparation of reports, presentations, and spreadsheets as required.
• Support team members by providing information, documentation, and assistance as needed.
• Implement and maintain a well-organized filing system for easy information retrieval.
• Conduct research and compile information for special projects and presentations.
• Coordinate travel arrangements including flight bookings, hotel accommodations, and itineraries.
• Perform general office support such as filing, scanning, and photocopying documents.
• Manage conference room bookings and prepare them for meetings and workshops.
• Assist with invoice processing and expense tracking for the finance department.
• Greet and assist visitors, providing them with appropriate information and direction.

Requirements

• High school diploma or equivalent; college degree preferred for advanced roles.
• Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint.
• Strong organizational skills and excellent attention to detail and accuracy.
• Excellent written and verbal communication skills are essential for effective interaction.
• Ability to multitask and prioritize tasks in a fast-paced office environment.
• Previous experience in an administrative or office assistant role is advantageous.
• Strong problem-solving skills with a proactive and efficient approach to challenges.