Accounting Assistant

An Accounting Assistant provides vital support to the finance and accounting department of an organization. They assist with various financial tasks, data entry, and administrative duties to ensure accurate and efficient financial record-keeping. This role is essential in maintaining the financial integrity of the company.

Responsibilities:

• Accurately enter financial transactions into the accounting software or spreadsheets.
• Verify the accuracy of data and resolve discrepancies.
• Prepare and send invoices to clients or customers.
  
• Track and follow up on outstanding invoices.
• Record and categorize expenses.
• Verify and reconcile expense reports from employees.
• Assist in processing accounts payable transactions, including vendor payments.
• Monitor and track accounts receivable, ensuring timely payments from customers.
• Reconcile bank statements with accounting records to ensure accuracy.
• Identify and rectify discrepancies.
• Assist in the preparation of financial reports, including balance sheets and income statements.
• Generate financial reports for review by the finance team.
• Maintain and update the general ledger.
• Post journal entries as needed.
• Maintain organized and secure financial records.
• Ensure compliance with record retention policies.
• Provide administrative assistance to the finance department, including filing and organizing documents.
• Assist in preparing financial presentations and reports.
• Assist in ensuring compliance with financial regulations and internal policies.
• Stay updated on changes in accounting standards and regulations.

• High school diploma or equivalent (Associate's or Bachelor's degree in accounting or finance is a plus).
• Proven experience in an accounting or finance role, preferably as an accounting assistant.
• Proficiency in accounting software (e.g., QuickBooks, Xero, or other relevant software).
• Strong attention to detail and accuracy in data entry.
• Basic knowledge of accounting principles and practices.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work well in a team and collaborate effectively.
• Familiarity with MS Office suite, particularly Excel.
• Strong ethics and a commitment to confidentiality.