Purchasing and Contracts Officer

The Purchasing and Contracts Officer plays a crucial role within the organization by managing the procurement process, ensuring the acquisition of goods and services meets the company's needs while maximizing cost-efficiency. This position involves developing, implementing, and evaluating procurement strategies, negotiating contracts with suppliers to achieve favorable terms, and maintaining strong relationships with vendors to support seamless operational functions. The officer is expected to stay abreast of industry trends and governmental regulations to advise the organization on best practices and ensure compliance. This role demands a detail-oriented professional with excellent negotiation skills and the ability to manage multiple projects simultaneously under tight deadlines. By optimizing purchasing processes and negotiating effectively, the Purchasing and Contracts Officer significantly contributes to cost savings and organizational efficiency.

Responsibilities

• Develop and implement procurement strategies tailored to the organization's needs.
• Negotiate contract terms with suppliers to achieve the best financial terms.
• Conduct market research to identify potential suppliers and evaluate their offerings.
• Collaborate with the legal department to ensure contract compliance with regulations.
• Monitor market trends and adjust purchasing strategies accordingly.
• Manage vendor relationships to ensure quality and deliverability of goods and services.
• Oversee the purchasing process to align with budgetary constraints and operational goals.
• Maintain and update supplier information and contracts in the procurement system.
• Resolve any procurement issues or discrepancies that arise promptly.
• Prepare detailed expenditure reports and present to senior management as required.
• Ensure all procurement activities are conducted in an ethical and transparent manner.
• Assist in the development and enforcement of purchasing policies and procedures.

Requirements

• Bachelor's degree in business administration, supply chain management, or related field.
• Minimum of three years experience in a purchasing or contracts management role.
• Excellent negotiation and analytical skills to secure advantageous terms for the company.
• Strong knowledge of procurement techniques and supplier management systems.
• Comprehensive understanding of contract law and regulatory compliance requirements.
• Proven ability to manage multiple projects under tight deadlines efficiently.
• Outstanding interpersonal skills for vendor relationship management and collaboration.