Procurement Coordinator

A Procurement Coordinator plays a vital role in ensuring the smooth and efficient operation of the procurement process within an organization. This role involves managing and overseeing the procurement of goods and services necessary for the company to function effectively. The Procurement Coordinator is responsible for ensuring that all purchases are made in a timely manner, within budget, and in accordance with company policies and industry regulations. This position requires excellent organizational and negotiation skills, as well as a strong ability to build and maintain relationships with vendors and suppliers. The Procurement Coordinator must be proactive in researching and identifying new suppliers, assessing their capabilities, and ensuring that all agreements are documented properly. Additionally, the individual in this role must have a keen attention to detail, ensuring all procurement activities are compliant with legal and ethical standards.

Responsibilities

• Coordinate the procurement process to ensure timely delivery of services and goods.
• Manage relationships with suppliers to maintain supply chain effectiveness.
• Negotiate contracts and terms to secure the best deals for the company.
• Review and monitor supplier performance and address any issues that arise.
• Ensure all procurement activities comply with company policies and procedures.
• Conduct market research to stay informed about new products and industry trends.
• Prepare and process purchase orders and requisitions accurately and timely.
• Work closely with departments to understand their needs and provide procurement support.
• Resolve any discrepancies related to orders, invoices, or deliveries promptly.
• Maintain accurate records of purchases, pricing, and other important data.
• Assess supplier profiles and analyze offers to determine the best value.
• Contribute to cost-saving initiatives and support budgeting processes effectively.

Requirements

• Bachelor’s Degree in Business, Supply Chain Management, or related field.
• Minimum of three years of experience in a procurement or purchasing role.
• Strong understanding of procurement and negotiation principles and practices.
• Proficient in using procurement software and Microsoft Office Suite tools.
• Excellent communication and interpersonal skills for vendor relationships.
• Exceptional organizational and multitasking abilities to handle complex tasks.
• Ability to analyze data and make informed decisions to support operations.