HR Receptionist

The HR Receptionist plays a crucial role in maintaining the smooth operation of the front office and supporting various HR functions. This position requires excellent communication skills, a warm demeanor, and the ability to juggle multiple tasks effectively. The HR Receptionist is often the first point of contact for employees, candidates, and visitors, providing them with a welcoming experience. The ideal candidate should be organized, detail-oriented, and capable of handling sensitive information with confidentiality. They will work closely with the HR team to support recruitment, onboarding, and employee engagement activities. Additionally, the HR Receptionist is responsible for ensuring that the reception area is orderly and that all administrative tasks are completed accurately and promptly.

Responsibilities

• Greet and welcome visitors, ensuring a positive front office experience.
• Manage a busy multi-line phone system, directing calls appropriately.
• Handle inquiries from employees and visitors with respect and professionalism.
• Assist the HR department by maintaining and updating employee records accurately.
• Coordinate interview schedules between hiring managers and candidates efficiently.
• Support the onboarding process by preparing necessary documentation for new hires.
• Maintain inventory of office supplies and coordinate orders as needed.
• Assist in organizing HR events, training sessions, and employee engagement activities.
• Ensure the reception area is tidy, presentable, and equipped with necessary items.
• Assist with clerical duties such as filing, photocopying, and scanning documents.
• Distribute incoming mail and coordinate outgoing mail efficiently.
• Maintain confidentiality regarding employee information and company matters.

Requirements

• High school diploma or equivalent; additional administrative training is preferred.
• Proven experience as a receptionist or in a similar administrative role.
• Excellent verbal and written communication skills required for this role.
• Strong organizational skills with an ability to multitask effectively.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Familiarity with HR processes and basic labor laws is advantageous.
• Demonstrated ability to maintain professional composure in a busy environment.
• Experience handling confidential and sensitive information responsibly.
• Strong problem-solving skills and ability to work independently.
• Positive attitude and strong interpersonal skills for effective teamwork.