Executive Assistant (225-822)

The Executive Assistant plays a critical role in the day-to-day operations of an organization, providing high-level administrative support to executives and ensuring effective communication between the executive team and other departments. This position demands a dynamic individual who is efficient, resourceful, and capable of handling a wide range of administrative tasks. The Executive Assistant acts as the first point of contact for internal and external parties, manages complex schedules, organizes meetings, and handles confidential information with utmost discretion. The ideal candidate is a proactive problem solver who thrives in a fast-paced environment and possesses excellent interpersonal skills to communicate effectively with senior management and external stakeholders.

Responsibilities

• Manage and organize executive calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare executive-level presentations and reports, ensuring accuracy and attention to detail.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Assist in the preparation of board meetings, including meeting agendas and minutes.
• Conduct research and compile data to support decision-making and strategic planning.
• Handle confidential information discreetly, maintaining a high level of security and privacy.
• Coordinate and manage special projects as assigned by executive management.
• Provide administrative support across various departments to facilitate efficient operations.
• Draft, review and send communications on behalf of company executives.
• Implement and maintain effective office systems, procedures, and policies.
• Assist with event planning, including logistics, catering, and guest management.
• Monitor and respond to emails, voicemails, and other communications in a timely manner.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience working as an executive assistant or in a similar administrative role.
• Excellent verbal and written communication skills for effective interaction.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Demonstrated ability to handle sensitive information with complete confidentiality.
• Proven problem-solving skills and ability to adapt in a fast-paced environment.