Office Administrator (225-806)

Join our dynamic team as an Office Administrator, where you will play a pivotal role in ensuring the smooth running of our operations. This position requires a proactive and organized individual who thrives in a fast-paced environment. As the backbone of our office, you will manage day-to-day administrative tasks, support office staff and management, and contribute to creating a productive workplace atmosphere. The ideal candidate is detail-oriented, possesses exceptional communication skills, and demonstrates a commitment to providing top-notch administrative support. You will not only be an essential part of our team but also a key player in driving our company towards achieving its goals.

Responsibilities

• Coordinate and oversee daily office activities, ensuring efficient operations at all times.
• Manage communication, including emails, phone calls, and correspondence on behalf of the company.
• Maintain and organize office files, records, and documentation to ensure easy retrieval when needed.
• Oversee inventory and supply management, including ordering and maintaining necessary office equipment.
• Support staff by providing information, answering questions, and assisting in problem resolution.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff.
• Assist in preparing reports, presentations, and data entry tasks as required by management.
• Implement and uphold office policies, procedures, and standards to promote compliance and efficiency.
• Handle confidential and non-routine information with discretion and professional judgment.
• Coordinate maintenance services to ensure a safe and functional office environment for all staff.
• Foster a positive office culture and environment, driving team engagement and morale.
• Participate in office meetings and contribute to administrative planning and development initiatives.

Requirements

• Proven experience in an administrative or office management role, with excellent references.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
• Exceptional organizational skills, with the ability to multitask and prioritize effectively.
• Strong verbal and written communication skills to interact with all levels of staff and clients.
• Detail-oriented and capable of managing sensitive information confidentially and discreetly.
• Excellent problem-solving skills and the ability to work independently as well as in a team.
• Degree in Business Administration or a related field is preferred but not mandatory.