Event Operation Executive (225-821)

An Event Operation Executive is essential for the seamless planning, execution, and conclusion of events. They coordinate logistical elements, liaise with vendors, and ensure all elements of an event from conception to completion are managed efficiently and professionally. This role demands exceptional organizational and communication skills, the ability to multitask, and a keen eye for detail. Working closely with event managers and clients, the Event Operation Executive is instrumental in ensuring that each event exceeds client expectations while adhering to timelines and budgets. This position requires a proactive individual who can anticipate potential issues and resolve them promptly. The ideal candidate will thrive in dynamic environments and be capable of managing multiple projects simultaneously, ensuring that all operational aspects align with the strategic goals of each event.

Responsibilities

• Coordinate with suppliers and vendors to ensure all event materials are delivered timely.
• Assist in developing event plans and ensure they are executed efficiently.
• Ensure compliance with health and safety regulations throughout event planning and execution.
• Manage the setup, operation, and breakdown of event venues and equipment.
• Communicate effectively with clients, addressing and resolving their concerns promptly.
• Collaborate with creative and technical teams to ensure flawless event delivery.
• Monitor event budgets and control costs to ensure an effective allocation of resources.
• Oversee the coordination of transportation and accommodation logistics for attendees.
• Evaluate and report on event outcomes, providing insights for future improvements.
• Facilitate staff meetings, providing guidance and support as necessary during events.
• Ensure all event marketing and promotional activities are implemented successfully.
• Maintain a detailed event timeline and checklist for effective execution.

Requirements

• At least a Bachelor’s degree in Event Management, Hospitality, or a related field.
• Minimum of 3 years of experience in event management or operations.
• Proven ability to manage multiple tasks and projects simultaneously with accuracy.
• Strong communication and negotiation skills to liaise with stakeholders and vendors.
• Excellent problem-solving abilities and the capacity to remain calm under pressure.
• Proficient in event management software and standard IT tools, such as MS Office Suite.
• Flexibility to work irregular hours, including evenings and weekends as needed.