Account Payable Executive (225-915)

An Account Payable Executive is a crucial role within finance departments, tasked with managing and overseeing the organization's payable accounts. This role predominantly involves processing invoices, ensuring payments are completed in a timely manner, and maintaining efficiency and accuracy in financial transactions. The executive works closely with various teams, including accounting and purchasing departments, to ensure that company financial obligations are met according to the stipulated requirements. Additionally, the executive is responsible for analyzing expense reports, reconciling account statements, and addressing any discrepancies in a proficient manner. As a bridge between vendors, management, and finance, the individual in this role must have excellent organizational skills, attention to detail, and a customer-oriented mindset to enhance the smooth operation of the company’s financial activities.

Responsibilities

• Process and manage invoices while ensuring accuracy and timely payments to vendors.
• Maintain records of all payments and disbursements for auditing and transparency purposes.
• Reconcile expense reports and prepare reports on financial activities and account balances.
• Coordinate with vendors to resolve discrepancies and questions regarding billing and payments.
• Assist in financial audits by providing the necessary documentation, analysis, and insights.
• Monitor account balances and collaborate with the finance team to manage cash flow efficiently.
• Update and maintain the accounts payable database for accurate financial reporting and audits.
• Liaise with the purchasing department to match purchase orders with invoices and receiving reports.
• Ensure compliance with financial policies and procedures, including tax and operational regulations.
• Collaborate with other departments to improve accounts payable processes and controls.
• Prepare and present financial analyses and reports to upper management as required.
• Identify and implement opportunities for process improvements and cost savings in payable operations.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field is required.
• At least 3-5 years of experience in accounts payable or a similar role.
• Proficient in accounting software and Microsoft Office Suite, especially Excel.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to manage multiple tasks effectively and meet tight deadlines.
• Excellent communication skills for vendor and internal stakeholder interactions.
• Comprehensive understanding of financial regulations, compliance, and audit processes.