Recruitment And HR Coordinator Arabic Speaker

Position: Recruitment & HR Coordinator (Arabic Speaker) 

6-9 Month Internship Position with potential to be a long-term 

Position Purpose

The Recruitment & HR Coordinator will support end-to-end recruitment operations in the Dubai office on a 6-9 month internship contract, serving as a key contact for Hiring Managers and the HR team. The Recruitment & HR Coordinator will assist in coordinating and facilitating the recruitment process from job posting through candidate selection and onboarding. 

This role is suited to a hands-on, proactive individual who can work independently, in a fast paced environment with high volumes of recruitment activity.

Duties and Responsibilities 

General Recruitment 

Provide full support across recruitment administrative processes, including: 

• Management of job postings and local advertisements to attract suitable candidates. 
• Daily maintenance of the candidate database on HR systems, ensuring accuracy and zero errors. 
• Contact candidates who meet the screening criteria to provide a standard position brief and gather additional information as needed, completing a minimum of 15 screening calls per day. 
• Schedule interviews across departments, managing last-minute scheduling changes and ensuring hiring managers have access to up-to-date interview schedules and candidate lists. 
• Ensure candidates have a positive experience throughout the recruitment process by providing clear communication, timely updates, and assistance as needed. 
• Send relevant information to candidates and Hiring Managers ahead of interviews, including job descriptions, case studies, office directions, and points of contact. 
• Monitor and follow up with candidates to confirm their attendance for scheduled interviews, maintaining effective communication throughout the process. 
• Communicate interview outcomes to candidates as directed by HR or the Hiring Manager, including providing feedback and outlining next steps. 
• Ensure all recruitment activity is aligned to the resource plan tracker, proactively tracking and reporting progress to ensure targets are being met. 
• Apply a tactical planning approach to stay proactive in sourcing candidates for roles, ensuring pipelines are built in advance of demand. 
• Perform additional duties as required. 

Onboarding and Support 

• Review future starters to ensure candidates are briefed on their start date, reporting time, and key contacts. 
• Support the administrative onboarding process for new joiners as required by HR. 
• Administer key induction activities, such as reporting the candidate’s arrival onsite and ensuring they have the necessary materials and IT setup. 
• Report to HR regarding leavers, staff who did not join, and any changes in circumstances. 
• Ensure all recruitment and hiring processes align with Axios SOPPs. 
• Attend regular meetings with the HR team to discuss recruitment processes and priorities. 

Educational Background and Experience 

• A minimum of 1-2 years recruitment experience in a busy administrative or scheduling environment is ideal. 
• Bachelors Degree in HR, Business, Administration or similar 
• Understanding of sourcing and recruiting techniques. 
• HR administrative experience is a plus. 
• Fluency in written and spoken Arabic and English is required. 

Job Circumstances

• The position is full time based in our Dubai office.