Purchasing Coordinator (225-804)

The Purchasing Coordinator is a vital team member responsible for managing and optimizing the procurement processes within an organization. This role involves coordinating with vendors, suppliers, and internal departments to ensure timely and cost-effective acquisition of goods and services. The incumbent is tasked with maintaining accurate records, negotiating contracts, and overseeing the inventory levels to align with production needs. As the key individual involved with purchasing, the coordinator must ensure compliance with company policies and industry regulations while also striving to enhance cost-effectiveness and operational efficiency. The ideal candidate is detail-oriented with excellent negotiation, organizational, and communication skills, and can demonstrate a thorough understanding of the supply chain and procurement processes.

Responsibilities

• Coordinate and manage all purchasing activities and processes within the organization.
• Negotiate terms of purchase, prices, and delivery schedules with suppliers.
• Develop and maintain strong relationships with vendors and suppliers worldwide.
• Prepare and process purchase orders in accordance with company policies.
• Monitor inventory levels and place orders when necessary to prevent shortages.
• Liaise between suppliers and company departments to resolve any procurement issues.
• Ensure that all purchased goods and services comply with quality standards.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Conduct market research to source and evaluate potential suppliers and products.
• Implement strategic procurement strategies that align with company goals.
• Review purchase requisitions for accuracy and compliance before approval.
• Maintain and update purchase records, databases, and pricing information regularly.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Proven experience as a Purchasing Coordinator or in a similar procurement role.
• Strong negotiation skills and ability to establish beneficial supplier relationships.
• Familiarity with supply chain management software and inventory systems.
• Excellent organizational and multitasking abilities with keen attention to detail.
• Exceptional communication skills, both written and verbal, with stakeholders.
• Ability to analyze market and delivery systems to assess present and future material availability.