Admin Assistant (225-803)

An Admin Assistant plays a crucial role in ensuring the smooth operation of an office or department by providing support to managers, employees, and office visitors. This position involves a wide range of administrative and clerical duties, which require excellent organizational skills and attention to detail. Admin Assistants are often the first point of contact for clients and visitors, making strong communication skills essential. They are responsible for managing correspondence, preparing reports, scheduling appointments, and managing office supplies. This role is vital in helping maintain a productive and efficient office environment, contributing to the overall success of the organization.

Responsibilities

• Manage and maintain office supplies inventory and place orders when necessary.
• Coordinate and schedule appointments, meetings, and conferences for staff and management.
• Maintain electronic and paper-based filing systems to ensure prompt retrieval of information.
• Answer and direct phone calls, emails, and correspondence to appropriate office personnel.
• Assist in the preparation of regularly scheduled reports and create presentations as needed.
• Provide support in drafting, editing, and proofreading documents and correspondence.
• Facilitate internal communication between departments and management personnel.
• Manage travel arrangements and organize accommodations for business trips.
• Support bookkeeping and budgeting procedures to ensure financial accuracy.
• Act as the primary point of contact for office inquiries and visitor engagements.
• Assist with organizing company events, meetings, and team-building activities.
• Ensure office operations and procedures comply with legal and organizational guidelines.

Requirements

• Proven experience as an administrative assistant or in a relevant role.
• Excellent written and verbal communication skills for effective engagement.
• Strong organizational and time-management skills with an attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
• Ability to multitask, prioritize workload, and meet deadlines consistently.
• High school diploma or equivalent; additional certification in office administration is a plus.
• Familiarity with bookkeeping and basic financial reporting procedures preferred.