Executive Assistant

Are you a highly organized, detail-oriented professional with exceptional multitasking skills? We are seeking a dedicated Executive Assistant to support our senior management team. As an Executive Assistant, you will be a critical support member, providing high-level administrative support, managing schedules, coordinating meetings, and acting as a liaison between the executives and other organizational teams. Your role will require discretion, confidentiality, and the ability to anticipate the needs of the executives you support. This is an excellent opportunity for an experienced professional who thrives in a fast-paced environment and enjoys engaging in a variety of tasks. If you excel in managing multiple responsibilities efficiently while maintaining a high degree of professionalism, we invite you to apply for this role.

Responsibilities

• Manage and coordinate executives' schedules to ensure no overlaps or conflicts.
• Arrange travel accommodations and itineraries for local and international trips.
• Prepare and manage correspondence, reports, and presentations for executive review.
• Coordinate and confirm meetings, events, and conference calls with internal and external parties.
• Serve as the primary point of contact for internal and external communications on behalf of executives.
• Conduct research and compile data to support executive needs and decision-making.
• Facilitate smooth communication between executives and various departmental managers.
• Handle sensitive information with strict confidentiality and professionalism.
• Assist executives with personal tasks and scheduling as needed.
• Monitor and manage expense reports ensuring adherence to company policy.
• Organize and maintain an efficient filing system for easy retrieval of documents.
• Provide leadership support for special projects and initiatives as directed by executives.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years of experience as an Executive Assistant supporting senior management.
• Exceptional verbal and written communication skills are essential.
• Proficiency in using Microsoft Office Suite and scheduling software required.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Flexibility to adapt to changing priorities in a dynamic work environment.