Executive Assistant to CEO

Job Description:

As an Executive Assistant to the CEO, you will play a crucial role in ensuring the smooth execution of executive-level operations and strategic initiatives. You will be the right hand to the CEO, providing high-level administrative support and handling a diverse set of responsibilities in a high-paced environment. Your role will require discretion, excellent communication skills, and an ability to manage complex tasks with utmost efficiency. You will be responsible for optimizing the CEO's time and priorities while also acting as a liaison between the CEO and internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and able to handle multiple work streams with finesse and professionalism.

Responsibilities:

• Manage daily administrative tasks, including calendar management, for the CEO.
• Coordinate meetings, conference calls, and high-level appointments with efficiency.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile necessary data to facilitate decision-making.
• Serve as a point of contact between the CEO and employees, clients, and stakeholders.
• Handle confidential information with discretion and maintain high integrity.
• Organize and maintain files, records, and documentation with attention to detail.
• Assist in preparing reports and briefs for internal and external use.
• Oversee logistics for corporate travel, including itineraries and accommodations.
• Foster a positive working environment by facilitating communication and collaboration.
• Support CEO in the follow-up and completion of tasks and projects efficiently.
• Monitor and manage CEO’s email correspondence to ensure timely responses.

Requirements:

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of five years’ experience in executive administrative support roles.
• Exceptional organizational and time management skills are mandatory.
• Strong verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Capacity to multitask and switch between various duties seamlessly.
• Ability to work independently and manage multiple priorities effectively.

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