Buyer cum Procurement Officer

A Buyer/Procurement Officer plays a crucial role in an organization's supply chain, ensuring that necessary goods and services are procured efficiently and cost-effectively. They are responsible for sourcing, negotiating, and purchasing materials essential for the business's operations, balancing quality and cost considerations. Often acting as the bridge between suppliers and internal stakeholders, a Buyer/Procurement Officer is key to maintaining healthy supplier relationships and ensuring timely delivery of products. This role requires critical thinking, excellent communication, and meticulous attention to detail to effectively manage and optimize the company’s procurement process. Success in this position significantly contributes to the operational efficiency and profitability of the organization.

Responsibilities

• Identify and evaluate suppliers to secure cost-effective procurement contracts.
• Negotiate purchase agreements and contracts to achieve organizational cost objectives.
• Review and analyze purchase requests and coordinate approvals within set guidelines.
• Develop and maintain strong supplier relationships to ensure reliability and quality.
• Monitor and track deliveries to ensure all goods are delivered on time.
• Prepare and process purchase orders and requisitions based on business needs.
• Manage inventory and forecast demand to prevent shortages and excesses.
• Ensure procurement activities comply with applicable policies and regulations.
• Conduct market research to stay informed on industry trends and pricing changes.
• Resolve any discrepancies or issues with suppliers regarding deliveries or invoices.
• Maintain accurate and up-to-date records of procurement transactions and cost analyses.
• Collaborate with internal departments to ensure alignment with purchasing strategies.

Requirements

• Bachelor’s degree in business administration, supply chain management, or related field.
• Proven experience as a procurement officer or buyer in a comparable environment.
• Strong negotiation skills and experience in vendor management and contract negotiation.
• Excellent communication abilities for effective supplier and stakeholder interactions.
• Proficiency in procurement software and Microsoft Office Suite, especially Excel.
• Exceptional analytical skills for assessing supplier proposals and pricing structures.
• Strong attention to detail and ability to manage multiple priorities effectively.