Administrative Assistant (225-804)

Join our dynamic team as an Administrative Assistant and take on a pivotal role in ensuring the smooth operation of our office environment. As an Administrative Assistant, you will be an essential part of our team, responsible for managing day-to-day activities, providing valuable support to our staff, and enhancing office efficiency. This role requires great organizational skills, attention to detail, and the capability to manage multiple tasks effectively. You will handle a variety of administrative and clerical tasks, facilitate communication, and contribute to creating a positive and productive atmosphere. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply and contribute to our team’s success.

Responsibilities

• Organize and manage daily administrative tasks to ensure office efficiency.
• Facilitate communications by answering phone calls and directing them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Maintain organized files and records for easy retrieval and reference.
• Support team members by preparing documents and managing correspondence.
• Perform data entry tasks and ensure accuracy in all entries and records.
• Order and maintain office supplies to ensure smooth daily operations.
• Assist in preparing reports, presentations, and other materials as necessary.
• Welcome visitors and clients and provide them with assistance as needed.
• Manage incoming and outgoing mail and deliveries with precision and care.
• Work collaboratively with other team members on special projects and tasks.
• Assist in maintaining the tidiness and organization of the communal workspaces.

Requirements

• High school diploma or equivalent; some college preferred.
• Previous experience in an administrative or clerical role beneficial.
• Proficient in MS Office Suite and other essential computer software.
• Strong verbal and written communication skills are necessary.
• Excellent organizational skills with a strong attention to detail.
• Ability to multitask and manage multiple priorities effectively.
• Professional demeanor with a customer-oriented approach to tasks.