Admin Assistant (225-628)

As an Admin Assistant, you will play a crucial role in the smooth functioning of our office environment. Your primary focus will be to provide exceptional administrative support to various departments, ensuring efficient operations. You will manage essential tasks such as scheduling meetings, handling correspondence, and maintaining records, all while acting as a reliable point of contact within the organization. Your ability to multitask, coupled with your strong communication and organizational skills, will be vital in managing day-to-day administrative duties. Join us to help keep our workplace harmonious and productive, contributing to the larger success of our team.

Responsibilities

• Coordinate and schedule meetings, assisting with calendar management.
• Manage incoming and outgoing mail, calls, and correspondence efficiently.
• Maintain and organize filing systems, both digital and physical.
• Assist in the preparation of reports, presentations, and documentation.
• Support the HR department with administrative tasks and employee records.
• Order and manage office supplies to ensure availability when needed.
• Facilitate internal communication by disseminating important information promptly.
• Assist with data entry and management of company databases accurately.
• Coordinate travel arrangements and manage related documentation.
• Assist in organizing company events, functions, and catering arrangements.
• Provide additional support to executives and senior management when required.
• Contribute to continuous improvement of office processes and procedures.

Requirements

• Proven experience as an Admin Assistant or in an office assistant role.
• Proficiency in MS Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent organizational and time management skills are essential.
• Strong verbal and written communication abilities are required.
• Ability to multitask and prioritize daily workload effectively.
• High school diploma; additional qualifications as an Administrative Assistant are a plus.
• Strong attention to detail with problem-solving skills is crucial.