Accounting Assistant (225-1009)

An Accounting Assistant plays a crucial role in the financial operations of an organization by supporting the accounting department in various tasks. They are responsible for maintaining accurate financial records, preparing reports, and verifying financial transactions. With meticulous attention to detail and strong analytical skills, the Accounting Assistant ensures that all financial data is up-to-date and in compliance with company policies and regulatory standards. They work closely with accountants and other finance professionals to facilitate the smooth running of financial operations. This position requires exceptional organizational skills and the ability to handle multiple tasks simultaneously. An ideal candidate should be familiar with accounting principles and possess proficiency in accounting software and spreadsheets.

Responsibilities

• Assist in the preparation of financial statements by collecting and analyzing information.
• Support the accounting department by performing clerical tasks, such as filing and data entry.
• Reconcile accounts, ensuring all discrepancies are identified and resolved promptly.
• Prepare and process invoices, ensuring accuracy and timeliness in billing and payments.
• Maintain detailed financial records and update databases with relevant data regularly.
• Assist with payroll processing by verifying timecards and calculating employee wages.
• Handle communications with clients and vendors via email and telephone regarding payments.
• Provide support in the preparation of budget plans and financial forecasts.
• Assure compliance with financial regulations and assess the accuracy of financial documentation.
• Generate routine financial reports for management to assist in decision-making processes.
• Collaborate with team members to improve accounting processes and enhance efficiency.
• Assist in preparing for audits by accumulating necessary documents and information.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of two years experience working in an accounting or finance role.
• Strong understanding of basic accounting principles and practices required.
• Proficiency in accounting software, such as QuickBooks, and spreadsheet programs.
• Exceptional attention to detail and ability to identify accounting discrepancies.
• Strong organizational skills and the capacity to handle multiple tasks at once.
• Effective communication skills for liaising with team members and external parties.
• Familiarity with financial regulations and the ability to apply them in practice.
• Ability to work independently and as part of a team within a fast-paced environment.