Office Assistant (225-712)

As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be the first point of contact for visitors and serve as a valuable resource for colleagues, providing comprehensive administrative support. Your organizational skills and attention to detail will be essential in managing multiple tasks and priorities. You will assist with a range of duties, including handling communications, scheduling appointments, and maintaining office supplies. This role is ideal for someone who is proactive, adaptable, and capable of working in a dynamic environment. If you have a passion for providing exceptional administrative support and enjoy working in a team-oriented setting, this could be the perfect opportunity for you.

Responsibilities

• Coordinate and manage communication by answering phone calls and emails promptly.
• Greet visitors and clients warmly and make sure they feel comfortable and are directed appropriately.
• Schedule appointments and maintain organized calendars for the office staff efficiently.
• Assist in the preparation and organization of meetings, workshops, and other office events.
• Manage office supplies and ensure that inventory is always stocked and organized.
• Perform data entry tasks to maintain accurate and up-to-date office records.
• Assist with the preparation of office correspondence, reports, and presentations as needed.
• Handle filing and retrieval of documents, ensuring accuracy and confidentiality are maintained.
• Liaise with building management and external partners as necessary for office maintenance services.
• Provide support in office maintenance tasks, helping to keep the environment clean and organized.
• Support the onboarding process by preparing workstations and documentation for new hires.
• Contribute to team efforts by accomplishing related tasks as needed in a timely manner.

Requirements

• High school diploma or equivalent is required, college degree preferred.
• Proven experience as an office assistant or another relevant administrative role.
• Excellent communication and interpersonal skills are essential for this role.
• Strong organizational and time management skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite and office equipment operation is required.
• Ability to multitask effectively and adapt quickly to changing priorities and tasks.
• Basic knowledge of office management systems and procedures is an advantage.