Accounts Payable Specialist / Associate (225-827)

An Accounts Payable Specialist is an essential role within the finance team, focused on processing and monitoring outgoing payments. This position involves managing invoicing, ensuring timely payments to vendors, and maintaining accurate financial records. An attention to detail is crucial as the specialist will reconcile accounts, resolve discrepancies, and report inconsistencies. This role requires collaboration with other departments within the organization to guarantee the integrity of payable transactions and adherence to company policies. Those in this role must have excellent organizational skills, the ability to thrive in a fast-paced environment, and the capacity to handle sensitive financial information discreetly and responsibly.

Responsibilities

• Process accounts and incoming payments in compliance with financial policies.
• Maintain accurate records and control reports concerning payments and expenses.
• Perform day-to-day financial transactions including verifying, sorting, and posting records.
• Consolidate and verify payment actions to ensure accurate and timely payment processing.
• Manage and monitor open invoices, ensuring no duplication of payments occurs.
• Reconcile processed work by checking entries and comparing to reporting from vendors.
• Work with the procurement team to resolve pricing discrepancies swiftly and efficiently.
• Communicate effectively with vendors to clarify and resolve outstanding payments and invoices.
• Ensure compliance with company and regulatory standards as part of the payments process.
• Assist in month-end closing procedures through the creation and maintenance of necessary reporting.
• Support internal audits by providing requested documentation and clarifications.
• Implement improvements in the accounts payable process to increase efficiency and accuracy.

Requirements

• Bachelor’s degree in Finance, Accounting, or a related discipline preferred.
• Proven experience working in accounts payable or similar financial roles.
• Strong understanding of domestic and international payment processing is essential.
• Exceptional organizational skills and attention to detail in handling accounts.
• Excellent communication skills, both verbal and written, for vendor interactions.
• Proficient in Microsoft Excel and experience with financial accounting software.
• Ability to work under pressure and meet tight deadlines consistently.