Personal Assistant (225-812)

A Personal Assistant plays a crucial role in supporting high-level executives or busy individuals by managing their schedules, organizing tasks, and ensuring efficient operation in their professional and personal lives. As a Personal Assistant, you will act as the right-hand person to your employer, handling various tasks ranging from administrative duties to more personal activities. Your goal will be to maximize the employer's time by prioritizing tasks, setting reminders, and ensuring deadlines are met. You will often be trusted with sensitive information, requiring a high level of discretion, integrity, and maturity. This position suits organized, proactive individuals with excellent communication skills and a keen attention to detail.

Responsibilities

• Manage and prioritize email communication, ensuring urgent matters are addressed promptly.
• Coordinate complex scheduling and calendar management, including travel arrangements and meeting logistics.
• Prepare and edit documents, reports, and presentations with attention to accuracy and details.
• Conduct research on various topics to assist in decision-making processes.
• Handle office and administrative tasks, such as filing, data entry, and correspondence.
• Communicate and liaise with clients, partners, and other team members on behalf of the employer.
• Organize and maintain confidential files and records in a secure manner.
• Assist with personal tasks and errands, whether scheduling appointments or shopping needs.
• Plan and coordinate events, including corporate functions and client meetings.
• Monitor deadlines for projects and ensure timely submission and completion.
• Address and manage any administrative issues or operational discrepancies as they arise.
• Provide general support to senior management, aligning their schedules with business priorities.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent verbal and written communication skills are essential.
• Strong organizational and time-management skills to manage multiple tasks efficiently.
• Discretion and confidentiality in managing sensitive information and matters.
• Proficiency in office software adept at utilizing Word, Excel, and other necessary tools.
• Ability to work independently with minimal supervision and guidance.
• Flexibility and adaptability to handle changing priorities and schedules.
• High school diploma required, additional qualifications or training is advantageous.