Office Assistant (225-917)

We are seeking a diligent and organized Office Assistant to join our team and support our daily administrative operations. The ideal candidate will be a highly organized individual with excellent communication skills, who can efficiently manage office tasks and contribute to a seamless working environment. The Office Assistant will be responsible for handling a range of administrative duties, from scheduling meetings to maintaining records, ensuring the smooth operation of our office. If you are someone who thrives in a fast-paced environment and enjoys providing support to a dynamic team, we encourage you to apply. This role is an excellent opportunity for someone looking to develop their skills and grow within a supportive team.

Responsibilities

• Manage and organize office documents, files, and records efficiently and accurately.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Greet and assist visitors and ensure a welcoming atmosphere in the office.
• Handle incoming and outgoing mail and distribute it to the appropriate personnel.
• Maintain office supplies inventory and place orders for replenishment as needed.
• Assist in the preparation of regularly scheduled reports and presentations.
• Provide support in the organization of company events, meetings, and conferences.
• Answer and direct phone calls, taking detailed messages when necessary.
• Support team members with various administrative tasks and projects as required.
• Ensure cleanliness and organization of common office areas, including meeting rooms.
• Operate office equipment such as photocopiers, printers, and fax machines efficiently.
• Facilitate communication within the office through emails, memos, and announcements.

Requirements

• High school diploma or equivalent qualification is mandatory for this position.
• Proven experience as an office assistant or in a similar administrative role.
• Strong organizational skills with the ability to multitask efficiently.
• Excellent written and verbal communication skills are essential.
• Proficiency in Microsoft Office Suite and other office management software tools.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Customer service-oriented mindset and professional appearance at all times.