Office Administrator (225-902)

An Office Administrator plays a pivotal role in ensuring the smooth operation and efficiency of an office environment. This position involves a diverse range of tasks including overseeing daily office operations, coordinating with different departments, and managing communications both internally and externally. The ideal candidate should possess a strong understanding of office management principles and excellent organizational skills. Office Administrators are responsible for implementing procedures, ensuring compliance, and maintaining a healthy, productive work environment. They need to be proactive problem solvers with the ability to multitask effectively. A successful Office Administrator contributes to improved productivity and overall office harmony by managing administrative tasks and supporting team members where necessary.

Responsibilities

• Coordinate and manage daily office operations and procedures efficiently.
• Oversee office supply inventory and ensure timely restocking when necessary.
• Assist in the preparation of office budgets, monitoring expenses regularly.
• Organize meetings and appointments while managing office calendars effectively.
• Ensure a clean and safe working environment for all office staff members.
• Handle all incoming and outgoing correspondence, such as emails and phone calls.
• Act as the point of contact for internal and external clients and partners.
• Manage the filing system, both digital and paper-based, for easy document retrieval.
• Support various departments with clerical tasks and administrative duties as needed.
• Coordinate office maintenance activities to ensure proper functioning of facilities.
• Implement and maintain office policies and procedures in coordination with management.
• Assist in onboarding new employees by organizing orientation and training sessions.

Requirements

• Proven experience as an Office Administrator or in a relevant administrative role.
• Understanding of office management procedures, systems, and culture.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills for effective interactions.
• Ability to work independently as well as collaboratively in a team environment.
• High school diploma required; additional qualifications as an Office Administrator are a plus.