Administrative Assistant (225-903)

As an Administrative Assistant, you'll play a key role in ensuring the smooth operation of our office. You will be at the heart of our company's day-to-day activities, ensuring efficiency and supporting our team members. Your role will involve handling various administrative tasks such as maintaining files, assisting with scheduling and calendar management, and coordinating meetings. A successful candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment. Excellent communication skills and a proactive approach to problem-solving will be key. Join us to contribute to a dynamic work environment where your skills will be valued and your contributions visible.

Responsibilities

• Manage and organize executives' calendars, including scheduling and confirming meetings efficiently.
• Prepare and edit correspondence, communications, presentations, and other documents promptly.
• Perform basic accounting tasks such as invoicing and expense tracking regularly.
• Coordinate domestic and international travel arrangements including itineraries and agendas.
• Act as a liaison for internal staff and external partners in various communications.
• Optimize office operations by ordering supplies and ensuring equipment maintenance.
• Maintain and update filing systems, both electronic and physical, systematically.
• Handle confidential information with discretion and maintain office confidentiality.
• Assist human resources department with onboarding and staff engagements initiatives.
• Prepare reports and minutes from meetings accurately and distribute them timely.
• Respond to general inquiries and provide information efficiently to clients and vendors.
• Assist in organizing company events, workshops, and seminars when required.

Requirements

• Proven experience as an Administrative Assistant or in a supportive role.
• Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with a keen ability to multitask effectively.
• High school diploma required; additional qualification as an Administrative Assistant is a plus.
• Ability to maintain confidentiality and manage confidential information securely.
• Experience with office management procedures and basic accounting principles.