Office Assistant (225-812)

Our vibrant and dynamic company is seeking a dedicated and organized Office Assistant to support our administrative operations. In this role, you will provide essential support to ensure the office runs smoothly and efficiently. This multifaceted position requires strong communication, organizational, and multitasking skills. You will be the backbone of our organizational activities, facilitating general office duties such as handling correspondence, managing files, and assisting with scheduling. The ideal candidate will be proactive, detail-oriented, and possess a helpful demeanor, able to thrive in a fast-paced environment where no two days are the same. If you are enthusiastic about contributing to a team-oriented workplace and eager to develop within an administrative career, we would love to have you join us.

Responsibilities

• Manage and distribute incoming and outgoing communication and correspondence efficiently.
• Maintain office supplies inventory by checking stock and placing orders when necessary.
• Organize and schedule appointments, meetings, and conference calls as required.
• Assist in preparing and distributing memos, letters, invoices, and other documents.
• Provide support in organizing company events, workshops, and training sessions.
• Coordinate with various departments to ensure a streamlined workflow in the office.
• Handle filing, and data entry tasks, and keep records accurately updated.
• Greet and assist visitors, clients, and vendors in a courteous manner.
• Assist in processing and recording of accounts payable and receivable transactions.
• Support the HR department with recruitment, onboarding, and other administrative tasks.
• Ensure the office environment remains tidy, well-organized, and conducive to productivity.
• Perform other clerical duties such as photocopying, faxing, and mailing as needed.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
• Strong written and verbal communication skills with attention to detail.
• Ability to multitask, prioritize, and manage time effectively under minimal supervision.
• Excellent organizational skills and a high level of accuracy in tasks.
• Friendly, approachable demeanor with a customer-oriented mindset.