Office Assistant/Office boy (225-917)

An Office Assistant/Office Boy plays a crucial role in the smooth and efficient functioning of an office environment. This position demands a dynamic individual who is proactive and diligent. The primary responsibility of an Office Assistant is to support office staff and ensure operations are carried out smoothly. This often involves administrative support, maintaining cleanliness, handling minor errands, and facilitating communication within the office. An Office Boy should be organized, attentive, and able to multitask effectively to meet the daily demands of the office. The role is pivotal in maintaining a productive and welcoming work environment, ensuring administrative tasks do not disrupt the key operations of the business.

Responsibilities

• Assist in maintaining the cleanliness and organization of the office environment.
• Handle minor errands such as delivering and picking up documents promptly.
• Provide assistance with filing, photocopying, and other clerical tasks as needed.
• Ensure the office is adequately stocked with necessary supplies and ordering more when needed.
• Support staff in administrative duties and facilitate communication within departments.
• Coordinate the setup of meetings and assist in preparing meeting rooms.
• Help in the reception area, welcoming guests and directing them appropriately.
• Assist in managing office mail, including sorting and distributing incoming mail.
• Ensure that office equipment is operational, reporting any malfunction to the appropriate department.
• Provide support during office events and functions, helping with logistics.
• Respond promptly to staff requests to contribute to the smooth operation of the office.
• Maintain confidentiality of sensitive documents and discussions within the office environment.

Requirements

• High school diploma or equivalent qualification is mandatory for this role.
• Proven experience as an office assistant, office boy, or in a similar role.
• Effective communication skills, both verbal and written, are essential.
• Strong organizational skills with the ability to prioritize tasks properly.
• Basic computer literacy and familiarity with common office equipment is required.
• Ability to handle physical tasks such as lifting and moving boxes
• Positive attitude with a professional demeanor and a willingness to learn.