Event Operation Executive (225-722)

The Event Operation Executive is a critical position within our organization, tasked with orchestrating and managing the logistical aspects of events. This role involves coordinating with multiple departments and vendors to ensure seamless execution of events. As an Event Operation Executive, you will be responsible for the planning, implementation, and supervision of event activities, ensuring they meet the needs and expectations of our clients. This role requires a proactive individual who can handle multiple tasks simultaneously while maintaining a keen attention to detail. With a knack for problem-solving and a passion for excellence, the successful candidate will play an instrumental role in elevating the experiences we offer through our events.

Responsibilities

• Develop and implement comprehensive event plans and strategies to meet objectives.
• Coordinate with vendors, suppliers, and event staff to ensure timely delivery of services.
• Manage event budgets, including tracking expenses and identifying potential cost-saving measures.
• Perform site inspections to ensure venues are suitable and comply with organizational standards.
• Oversee the setup and breakdown of event sites, ensuring efficiency and quality.
• Handle on-site event management to ensure smooth operations and handle any issues.
• Develop and maintain positive relationships with clients and stakeholders.
• Create and distribute event schedules and floor plans for team and client use.
• Evaluate event success through feedback collection and performance metrics analysis.
• Ensure compliance with legal, health, and safety regulations at all events.
• Collaborate with marketing teams to promote events and attract target audiences.
• Prepare and present detailed post-event reports to stakeholders and management.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
• Minimum of two years of experience in event planning or operations management.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills for vendor and client interactions.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by events.
• Demonstrated problem-solving skills and ability to manage stressful situations effectively.