Administrative Assistant (225-711)

We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. As an Administrative Assistant, you will play a crucial role in supporting the management and employees through a variety of tasks related to organization and communication. You will be responsible for maintaining a seamless flow of the office's operations by efficiently handling various administrative and clerical tasks. If you have a proactive work ethic and a passion for organizational improvement, we encourage you to apply for this position and become an integral part of our team.

Responsibilities

• Organize and schedule appointments with efficiency and attention to detail.
• Plan meetings and take detailed minutes for future reference and action.
• Act as the point of contact for internal and external clients and stakeholders.
• Assist in the preparation of regularly scheduled reports to ensure timely submissions.
• Develop and maintain a filing system to ensure document security and accessibility.
• Update and maintain office policies and procedures for operational efficiency.
• Order office supplies and research new deals and suppliers for cost-effectiveness.
• Maintain contact lists to ensure information is current and accessible.
• Book travel arrangements and itineraries as per company policies and guidelines.
• Submit expense reports and handle reconciliation for accurate financial reporting.
• Provide general support to visitors, ensuring a professional office atmosphere.
• Assist in special projects and assignments as required by management staff.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong organizational, time management, and problem-solving skills are essential.
• Excellent written and verbal communication skills are expected.
• Ability to work independently and as part of a team in a fast-paced environment.
• High school diploma or equivalent; additional qualifications are advantageous.
• Knowledge of office management systems and procedures is preferred.