Accounts Payable Executive (225-704)

An Accounts Payable Executive plays a crucial role in managing the financial operations within a company. This position involves handling and overseeing the payable accounts, ensuring that expenses are accounted for accurately and timely. The Accounts Payable Executive is responsible for maintaining vendor relationships, processing invoices, resolving discrepancies related to billing, and preparing financial reports. This role is vital in supporting the finance department by ensuring the company meets its financial obligations promptly and efficiently. An Accounts Payable Executive also provides insights into cash flow management and contributes to the overall financial health of the organization. The ideal candidate is detail-oriented, has strong analytical skills, and possesses excellent communication abilities to effectively collaborate with internal teams and external stakeholders.

Responsibilities

• Process vendor invoices accurately and within the designated time frame.
• Monitor and manage the accounts payable ledger to ensure proper record-keeping.
• Reconcile account statements monthly to identify and rectify discrepancies.
• Prepare and execute payment runs in accordance with company protocols.
• Maintain and update vendor files, ensuring all information is current and accurate.
• Respond promptly to vendor inquiries and resolve any issues related to invoices.
• Collaborate with internal departments to verify authorization and obtain invoice approvals.
• Track and manage accounts payable aging reports to ensure timely payments.
• Support financial audits by providing documentation and explanations as needed.
• Implement process improvements to enhance efficiency in the accounts payable function.
• Ensure compliance with company policies and relevant regulations in payment processes.
• Prepare periodic financial reports on accounts payable and cash flow status.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum of 3 years of experience in accounts payable or a similar role.
• Proficiency in accounting software and Microsoft Office applications.
• Strong attention to detail with the ability to spot numerical errors.
• Excellent organizational skills and the ability to manage multiple tasks.
• Strong communication skills to interact effectively with vendors and colleagues.
• Ability to work independently and as part of a team to meet deadlines.