Temporary Admin Assistant Alumni Project

Job Overview

RAK Academy

RAK Academy is a family of highly regarded international schools that provide both British and International Baccalaureate curriculum pathways. Our vision is to develop ‘Learning Excellence with a Community Heart’. By ensuring excellent leadership at all levels throughout our schools we aim to provide our students with a world class education, which is also based on an ethos of sustainability.

The Role

To provide administrative and coordination support for the Alumni Project, ensuring accurate data management, effective communication with alumni, and smooth execution of alumni-related activities and events.

Key Responsibilities

• Data Management
• Reach out to ex-students to rapidly and effectively expand the Alumni database
• Gather key data on Alumni to enhance the Alumni organization
• Collect, verify, and update alumni contact details and records into the alumni database.
• Ensure data accuracy, confidentiality, and compliance with school policies.
• Communication & Engagement
• Assist in preparing and sending email communications, newsletters, and invitations to alumni.
• Support the coordination of alumni events and activities.
• Respond to alumni queries in a timely and professional manner.
• Administration & Coordination
• Maintain project files, reports, and correspondence.
• Assist in preparing presentations, reports, and alumni updates for leadership.
• Provide logistical support for meetings, events, and workshops.
• Support and undertake research processes as directed to promote and grow the Alumni database
• Interact directly with potential alumni to proactively grow the database
• Manage the database effectively
• Work in schools
• Collaboration
• Work closely with the EP Office to ensure project milestones are met.
• Liaise with internal stakeholders to gather information or approvals related to alumni initiatives.
  
  

• Bachelor’s degree or other equivalent degree.
• Minimum 2 years’ experience in a similar role or data entry, reporting, or event coordination is an advantage.