Purchasing Officer (225-619)

A Purchasing Officer plays a crucial role in the supply chain management and procurement process within an organization. This position is responsible for sourcing and purchasing the materials, goods, and services required for business operations. The Purchasing Officer is tasked with negotiating contracts, securing cost-effective deals, and establishing relationships with suppliers to ensure a steady supply of products. Individuals in this role must have strong analytical skills, attention to detail, and the ability to manage multiple tasks simultaneously. They contribute significantly to the organization's cost-efficiency and profitability by ensuring that purchases are well-planned, within budget, and meet quality standards.

Responsibilities

• Identify potential suppliers and evaluate their products and services quality.
• Negotiate contracts with suppliers to secure advantageous terms for the company.
• Monitor stock levels to ensure that the organization does not run out of necessary supplies.
• Process purchase orders and ensure timely delivery of goods and services.
• Develop and maintain good relationships with key suppliers and vendors.
• Review and analyze purchase requisitions for accuracy and clarity of scope.
• Maintain updated records of purchased products, delivery information, and invoices.
• Collaborate with inventory control staff to ensure accurate forecasting of supply needs.
• Assist in developing procurement strategies that are inventive and cost-effective.
• Evaluate purchase order claims and contracts for conformance to company policy.
• Conduct research to source new suppliers that provide better quality products.
• Prepare reports on purchases, including cost analyses, for senior management review.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Proven experience as a Purchasing Officer or similar procurement role.
• Strong knowledge of supply chain and inventory management systems.
• Excellent negotiation skills and the ability to foster vital supplier relationships.
• Proficiency in Microsoft Office Suite and purchasing software applications.
• Excellent verbal and written communication abilities with attention to detail.
• Strong organizational, multitasking, and time-management skills to meet deadlines.