Purchase Assistant (225-901)

The role of a Purchase Assistant is vital in ensuring the smooth operations of the procurement and supply chain departments within a company. This position involves supporting the purchase manager or procurement department by conducting research on potential vendors, managing purchase orders, and maintaining necessary records for processed goods and raw materials. A Purchase Assistant must possess strong organizational and communication skills to liaise with suppliers and internal teams to monitor deliveries and resolve supply chain issues. The role requires precision in handling logistics, and a keen attention to detail to ensure accuracy in processing orders. With the ever-evolving market trends, a Purchase Assistant must stay updated on price changes, and product availability, which is crucial for maintaining the company’s competitive edge. Ultimately, they play an instrumental part in supporting and enhancing the efficiency of everyday procurement processes, driving cost savings, and ensuring timely delivery of products.

Responsibilities

• Assist in sourcing and selecting suppliers for procurement activities efficiently.
• Maintain records of goods ordered and received, ensuring data accuracy.
• Coordinate with suppliers to schedule and monitor deliveries systematically.
• Process purchase orders in accordance with company policies and procedures.
• Support negotiations on pricing and terms to optimize procurement costs.
• Collaborate with internal departments to understand purchasing needs and priorities.
• Conduct market research to identify new suppliers with competitive offerings.
• Resolve supply chain issues promptly, ensuring agreed service levels are met.
• Prepare reports on purchases, including cost analysis and supplier performance.
• Handle inquiries and issues from stakeholders regarding orders or invoices effectively.
• Facilitate communication between suppliers and internal departments as necessary.
• Track purchasing activities and monitor adherence to budget constraints.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Previous experience in a purchasing or procurement role is preferred.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, both written and verbal, are required.
• Ability to multitask and manage priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel, and purchasing software.
• Analytical skills to assess suppliers and cost-saving opportunities effectively.