Purchase Assistant (225-728)

A Purchase Assistant plays a pivotal role in ensuring the efficient management of inventory and procurement within an organization. Tasked with supporting the supply chain process, the Purchase Assistant is responsible for researching vendors, negotiating prices, and maintaining accurate purchase records. They work closely with suppliers to facilitate timely delivery of goods and services, ensuring that the company's operational needs are met with competence and efficiency. This role demands meticulous attention to detail, excellent organizational skills, and a solid understanding of procurement practices. Working under the guidance of a Purchasing Manager, the Purchase Assistant contributes significantly to optimizing the purchasing function and maintaining cost-effectiveness across the organization.

Responsibilities

• Assist in the solicitation and evaluation of supplier quotations and proposals for purchases.
• Maintain accurate and up-to-date purchase order records and databases.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Research potential vendors and new products to enhance business supply options.
• Assist in negotiating contracts and agreements with vendors to secure cost-effective terms.
• Monitor inventory levels to determine purchasing needs and act accordingly.
• Process purchase orders and follow up with suppliers for order fulfillment.
• Communicate effectively with internal departments regarding their specific purchasing needs.
• Verify receipt of ordered goods and services and ensure compliance with specifications.
• Assist in preparation of regular reports on procurement activities and performance.
• Ensure compliance with all company policies and ethical standards in procurement activities.
• Support cost reduction initiatives by identifying and recommending savings opportunities.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Previous experience in procurement or purchasing assistance is highly desired.
• Excellent organizational skills with a strong attention to detail and accuracy.
• Proficient in using procurement software and Microsoft Office Suite, especially Excel.
• Strong communication and negotiation skills to interact effectively with suppliers.
• Ability to work collaboratively as part of a team and independently with minimal supervision.
• Familiarity with market research, data analysis, and forecasting techniques.