Project Administrator - Hybrid Dubai

Job Description

The role combines strong administrative support with project coordination to ensure smooth operations and successful project outcomes. The ideal candidate is detail-oriented, adept at multitasking, culturally aware of Middle Eastern business practices, and skilled in communication and time management.

This hybrid position (on-site and remote) is based in Dubai, UAE, and is open exclusively to UAE nationals.

Administrative Duties

• Manage daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements across Middle Eastern time zones.
• Prepare, edit, and distribute documents, reports, and correspondence in English and, where applicable, Arabic.
• Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with company policies and UAE regulations.
• Handle incoming and outgoing communications, including emails, phone calls, and inquiries, with cultural sensitivity to Middle Eastern stakeholders.
• Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
  
  

• Assist in planning, coordinating, and executing projects, ensuring alignment with organizational goals and timelines in the Middle East region.
• Track project progress, milestones, and deliverables, using project management tools (e.g., Trello, Asana, or Microsoft Project).
• Coordinate with cross-functional teams, including regional stakeholders, to ensure clear communication and task completion.
• Prepare project status reports and presentations for stakeholders and leadership, incorporating regional insights.
• Identify and mitigate potential project risks, escalating issues as needed, with awareness of regional challenges.
• Support budget tracking and resource allocation for projects, adhering to regional financial guidelines.
• Organize and facilitate project meetings, including preparing agendas and documenting minutes, accommodating Middle Eastern business customs
  
  

• Must be a UAE national, situated in Dubai.
• Previous experience in administrative support and/or project coordination, preferably in the Middle East.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Fluency in English and Arabic.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with cultural sensitivity to Middle Eastern business practices.
• Ability to work independently and collaboratively across diverse teams in the Middle East, both on-site and remotely.
• High attention to detail and problem-solving skills.
• Experience with budget management and resource planning in a regional context is a plus.
• Project Management Professional (PMP) or similar certification is preferred but not required.