Principal Administrative Assistant (225-1006)

The role of a Principal Administrative Assistant is crucial in ensuring the smooth and efficient operation of an organization. This position acts as a supportive backbone to top-level executives, handling a diverse range of administrative tasks, and ensuring that organizational protocols and procedures are followed meticulously. A Principal Administrative Assistant often serves as the first point of contact, representing the executive team to both internal and external stakeholders. Their skills in multitasking, problem-solving, and effective communication facilitate the seamless execution of daily operations and special projects within the organization. This role demands a high level of confidentiality, professionalism, and attention to detail. The Principal Administrative Assistant not only manages executive calendars and schedules but also organizes meetings, liaises between departments, and manages documentation and correspondence. By doing so, they enhance the productivity and efficiency of the executive team and, by extension, the entire organization.

Responsibilities

• Manage and coordinate executive calendars and scheduling on a daily basis.
• Organize, plan, and execute meetings, ensuring all logistical aspects are covered.
• Act as the main point of contact between the executive team and stakeholders.
• Prepare and manage correspondence, reports, and documents efficiently and accurately.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in project management by tracking project timelines and deliverables.
• Facilitate communication within the organization by coordinating efforts across departments.
• Maintain and update office systems, including data management and filing systems.
• Coordinate travel arrangements, accommodations, and itineraries for executive travel.
• Manage expense reports and assist in budgeting by monitoring activities and expenditures.
• Develop and implement office procedures to improve efficiency and service quality.
• Support the organization in special projects and other duties as assigned by executives.

Requirements

• Proven experience as an Administrative Assistant at a senior level is essential.
• Excellent written and verbal communication skills are required for effective interaction.
• Strong organizational and multitasking abilities with a keen attention to detail.
• High proficiency in office software, including Microsoft Office Suite, is necessary.
• Demonstrated ability to handle sensitive information with confidentiality and professionalism.
• Experience in project management or coordination is highly beneficial.
• Ability to work independently and as part of a team in a fast-paced environment.