Personal Assistant (225-901)

As a Personal Assistant, you will be at the heart of a dynamic and fast-paced environment, providing essential support to senior executives or individuals, ensuring that their personal and professional lives run smoothly. Your role will require a high degree of autonomy, discretion, and the ability to multitask efficiently. You will manage calendars, organize meetings, handle correspondence, and perform a host of other administrative tasks all while maintaining a professional and proactive approach. As the key point of contact, you will also liaise with clients and stakeholders, always ensuring a positive and professional representation. Your commitment to confidentiality, efficient problem-solving skills, and ability to anticipate needs will ensure the smooth management of various tasks and responsibilities.

Responsibilities

• Manage and organize daily schedules, appointments, and meetings, ensuring efficient time use.
• Handle and prioritize all forms of communication like emails, calls, and messages effectively.
• Organize and oversee logistics for meetings and events, ensuring all technological support is in place.
• Coordinate travel arrangements, including booking flights, accommodations, and cars.
• Prepare, edit and distribute documents, reports, and presentations with attention to detail.
• Conduct research and compile data to assist with decision making and project planning.
• Manage personal and professional correspondence, ensuring confidentiality and professionalism.
• Support financial activities including expense reports, budget tracking and financial documentation.
• Maintain office organization, ensuring supplies are stocked and equipment is operational.
• Assist with personal errands and requests promptly, while maintaining professionalism.
• Develop and maintain an efficient filing system for easy document retrieval and management.
• Liaise with internal and external contacts to ensure smooth communication and collaboration.

Requirements

• Proven experience as a Personal Assistant or similar administrative role.
• Exceptional organizational and time management skills are absolutely essential.
• Excellent verbal and written communication skills for internal and external interaction.
• Proficiency in MS Office Suite and familiarity with other digital communication tools.
• Ability to multitask, prioritize workloads, and meet deadlines under pressure.
• A high level of discretion and the ability to handle sensitive information confidentially.
• Strong problem-solving abilities and proactive in anticipating needs and challenges.