Personal Assistant (225-718)

We are seeking a highly organized and proactive Personal Assistant to join our team and provide top-tier administrative support to our executive staff. As a Personal Assistant, you will play a crucial role in ensuring the smooth operation of daily activities by managing schedules, coordinating meetings, and handling communication. The ideal candidate is detail-oriented, resourceful, and possesses excellent communication skills. This position requires a high degree of professionalism and confidentiality, as you will be interacting with high-profile individuals and managing sensitive information. If you thrive in a fast-paced environment and enjoy problem-solving, we would love to hear from you.

Responsibilities

• Manage daily schedules, appointments, and calendars for executive staff members efficiently.
• Coordinate and arrange meetings, including booking venues and organizing logistics.
• Handle all incoming and outgoing communications, email correspondence, and phone calls.
• Prepare and edit documents, reports, and presentations accurately and timely.
• Handle confidential information with discretion and professionalism at all times.
• Conduct research and compile data to support decision-making processes for executives.
• Coordinate travel arrangements, including flight, hotel bookings, and itineraries.
• Assist in special projects and tasks as assigned by the executive team.
• Ensure office supplies are maintained and ordered as necessary to support operations.
• Track and submit expense reports, invoices, and reconcile expense accounts promptly.
• Liaise with internal staff and external stakeholders to facilitate communication and collaboration.
• Provide top-notch customer service when interacting with clients and business partners.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational skills and the ability to multitask efficiently under pressure.
• Excellent verbal and written communication skills for effective interaction.
• Proficiency in Microsoft Office Suite and other relevant office software tools.
• Ability to maintain discretion and confidentiality with sensitive information.
• Strong problem-solving abilities and a proactive approach to finding solutions.
• Availability to occasionally work outside of standard business hours if needed.