Office Assistant

We are seeking a highly organized and efficient Office Assistant to join our dynamic team. The ideal candidate will possess excellent communication skills and a keen attention to detail. The Office Assistant will be responsible for ensuring that our office operations run smoothly and efficiently, providing support to both management and staff. This role requires a proactive individual who is capable of multitasking and adapting to a fast-paced environment. You will be the backbone of the administrative function, handling a variety of tasks that ensure our office remains productive and well-organized. If you are a self-starter who thrives in an administrative supporting role and is eager to contribute to the success of a growing company, we want to hear from you.

Key Responsibilities

• Manage and maintain office documentation, including filing and data management.
• Coordinate communication between departments, ensuring clear and effective information flow.
• Handle incoming calls and emails, directing inquiries to the appropriate parties.
• Assist in the scheduling and coordination of meetings, including booking venues.
• Prepare meeting materials, agendas, and distribute minutes to relevant stakeholders.
• Maintain office supplies inventory and place orders when necessary to avoid shortages.
• Support the management of office equipment, ensuring that devices are functioning properly.
• Assist with basic bookkeeping tasks, including data entry and expense tracking.
• Provide administrative support to various departments as needed and as assigned.
• Help organize and facilitate corporate events, contributing to a positive workplace culture.
• Support with the onboarding process for new employees, including preparation of materials.
• Collaborate with the team to develop efficient office processes and procedures.

Qualifications Needed 

• High school diploma or equivalent; higher education preferred but not mandatory.
• Proficiency in Microsoft Office Suite and common office software applications.
• Previous administrative experience is preferred but not mandatory for the right candidate.
• Strong organizational and multitasking abilities with an eye for detail.
• Excellent written and verbal communication skills to liaise effectively with stakeholders.